The Proposed Amendments to Constitution (ByLaws) of the Colombo University Faculty of Science Alumni Association
The Articles listed below of the Constitution (bylaws) of the
THE COLOMBO UNIVERSITY FACULTY OF SCIENCE ALUMNI ASSOCIATION – NORTH AMERICA are hereby amended. The articles of the Association that are not amended and not listed below
will be as in the original Bylaws that was ratified on September 2016.[Please note that the Proposed amendment wordings are in RED. ]
ARTICLE I
NAME AND OFFICE
Current
The legal name of the Association is “THE COLOMBO UNIVERSITY FACULTY OF SCIENCE ALUMNI ASSOCIATION – NORTH AMERICA”, abbreviated as CUFSAA and CUFSAA-NA, and will be hereinafter referred to as “The Association.” The official Association website is http://www.cufsaa.org. The Association will conduct its business using electronic means such as email and internet. The physical business office and the official Association web domains will be listed in the FIRST SCHEDULE to these bylaws and will be updated as needed.
Proposed amendment
The legal name of the Association is “THE COLOMBO UNIVERSITY FACULTY OF SCIENCE ALUMNI ASSOCIATION – NORTH AMERICA”, abbreviated as CUFSAA and CUFSAA-NA, and will be hereinafter referred to as “The Association.” The official websites of the Association shall be www.cufsaa.org and www.cufsaa.com. The Association will conduct its business using electronic means such as email and internet. The physical business office and the official Association web domains will be listed in the FIRST SCHEDULE to these bylaws and will be updated as needed.
Section: IV-A
Composition
Current
The Executive Committee shall consist of twenty-five (25) members including: The President, The President Elect, The Immediate Past President, Three (03) Vice Presidents, Two Joint Secretaries, The Treasurer, and Sixteen (16) Ordinary Members. An ordinary member will be elected in place of the Immediate Past President for the first Executive Committee.
Proposed amendment
The Executive Committee shall consist of twenty-five (25) members including: The President, The President-elect, The Immediate Past President, Three (03) Vice Presidents, Two Joint Secretaries, The Treasurer, Assistant Treasurer, and Fifteen (15) Ordinary Members.
Section: IV-B
The Election and Terms of Office
Current
The first Executive Committee will be nominated by the interim committee of the Association which is fully described in the SECOND SCHEDULE and will be ratified at the inaugural meeting of the Association to be held on September 4th in New Jersey, USA. Thereafter, the outgoing Executive Committee by majority vote shall nominate members of the new Executive Committee to be ratified at the annual general meeting, at least 30 days before the expiration of its term of office. In the event that the ratification of an Executive Committee Member is failed at the Annual General Meeting by a two-third majority vote of the membership, the vacancies to the Executive Committee so created will be filled according to the Section IV-H below.
The term of the Executive Committee shall be two years.
Proposed amendment
The first Executive Committee will be nominated by the interim committee of the Association which is fully described in the SECOND SCHEDULE and will be ratified at the inaugural meeting of the Association to be held on September 4th in New Jersey, USA. Thereafter, the outgoing Executive Committee by majority vote shall nominate members of the new Executive Committee to be ratified at the annual general meeting, at least 30 days before the expiration of its term of office. In the event of any particular nomination being objected to at the Annual General Meeting, and the objection receiving the approval of a two thirds majority vote, the ratification of the objected nomination shall be considered failed. The vacancy to the Executive Committee so created will be filled according to the Section IV-H below.
The term of the Executive Committee shall be two years.
Section: IV-D
The Annual General Meeting
Current
The Annual General Meeting shall be held each year either physically (on even numbered years) or electronically (on odd numbered years) on or before the last Sunday of the month of September.
Proposed amendment
The Annual General Meeting shall be held each year either physically (on even numbered years) or electronically (on odd numbered years) on or before the last Sunday of the month of September. On odd years the AGM (electronic) will simply consist of approving the annual report and financial report by the Executive Committee, followed by its distribution to the membership.
Section: IV-F
Special Meetings
Current
Special meetings of the Executive Committee may be requested by the President, or by any five members of the Executive Committee by providing 10 days’ written notice by email or ordinary mail. Special Meetings may be called for to occur through conference calls or by circulating items for vote by email. Minutes of the meetings shall be sent to the members of the Executive Committee within two weeks after the meeting.
Proposed amendment
Special meetings of the Executive Committee may be requested by the President, or by any five members of the Executive Committee by providing a minimum of 3 days’ written notice by email or ordinary mail. Special Meetings may be called for to occur through conference calls or by circulating items for vote by email. Minutes of the meetings shall be sent to the members of the Executive Committee within two weeks after the meeting
ARTICLE V
POWERS AND DUTIES
Current
President: S/he will preside at all meetings, appoint special (select or ad hoc) committees and generally perform the duties of the presiding officer.
Vice Presidents: In the absence of or in case of disability of the President, one of the Vice Presidents nominated by majority votes of the executive committee shall assume his/her duties and in the absence of or disability of the President and the Vice Presidents, the Secretaries and the Treasurer may elect one of them to perform temporarily all the duties of the President.
Secretaries: The Recording secretary is to handle committee affairs and minutes while the Communication Secretary is to handle newsletters, surveys, websites, emails and other communication matters. The Recording Secretary shall keep minutes of all meetings and shall sign them after they are duly adopted and s/he will also give due notice of motions and meetings to the members and maintain the membership register.
Treasurer: The Treasurer shall have full charge of the Association’s funds and the checkbook(s) and the treasurer or another authorized person shall sign checks on the Association’s bank account(s) and carryout other financial transactions as approved by the Executive Committee. The treasurer shall submit a statement on the funds at each regular meeting of the executive committee, and submit a professionally audited audit report and a financial statement for distribution among the members fifteen days before the Annual General Meeting.
Proposed amendment
President: S/he will preside at all meetings, appoint special (select or ad hoc) committees and generally perform the duties of the presiding officer. A person shall not serve as President for TWO (02) consecutive terms.
Vice Presidents: In the absence of or in case of disability of the President, one of the Vice Presidents nominated by majority votes of the executive committee shall assume his/her duties and in the absence of or disability of the President and the Vice Presidents, the Secretaries and the Treasurer may elect one of them to perform temporarily all the duties of the President.
Secretaries: The Recording secretary is to handle committee affairs and minutes while the Communication Secretary is to handle newsletters, surveys, websites, emails and other communication matters. The Recording Secretary shall keep minutes of all meetings and shall sign them after they are duly adopted and s/he will also give due notice of motions and meetings to the members and maintain the membership register.
Treasurer: The Treasurer shall have full charge of the Association’s funds and the checkbook(s) and the treasurer or another authorized person shall sign checks on the Association’s bank account(s) and carryout other financial transactions as approved by the Executive Committee. The treasurer shall submit a statement on the funds at each regular meeting of the executive committee, and submit a professionally audited audit report and a financial statement for distribution among the members fifteen days before the Annual General Meeting.
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[Proposed amendments above need to be ratified at the AGM 2018 on May 26th 2018. Amended wordings are in RED.
